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How to apply for a Police Record Check
Recent changes to federal policy have affected how we are able to conduct and process Police Record Checks. Changes to policy and directives now require additional checks to be done by local police services when Vulnerable Sector Verifications are conducted. We are in the process of ensuring availability of those additional checks.
In the interim, OESC will conduct Police Record Checks on 2 types of applicants: those under 27 years of age but older than 18 and those who have obtained an OESC ID card in the past. This OESC check is not a new Vulnerable Sector Verification but does, when performed with an updated and current Criminal Record Check, give assurance that the applicant is not within the Pardoned Sex Offender data base nor have they been recently added.
OESC has determined through a Freedom of Information request that the youngest person in the Pardoned Sexual Offender Database was born on January 13, 1986. This means that it is impossible for anyone born after this date to be a pardoned sexual offender. Based on consultation with our legal advisors, we have determined that a check of the Pardoned Sexual Offender Database is not necessary on any individual born on or after January 14, 1986. OESC undertakes on a regular basis to make additional enquiries to validate the accuracy of that applicable date of birth.
Furthermore, if an individual has already received an OESC ID card in the past three years and that card has expired, based on consultation with our legal advisors, we have determined that, a check of the Pardoned Sexual Offender Database is also not necessary. It is impossible for them to have been pardoned for a sexual offence during the interim. A check will be conducted of these renewals to determine if there are any convictions for which they have not received a pardon.
To ensure faster processing, please endeavor to obtain the OESC ID number from your OESC ID Card or your employer’s records. If you had an OESC ID card within the past 3 years but have lost it or have forgotten the number, please contact OESC.
If an applicant is 27 years old and/or has NOT already received an OESC ID card in the past, a Vulnerable Sector Police Record Check is still required. At the present time, we are unable to check the Pardoned Sexual Offender database.
Individuals who were born on or before January 13, 1986 and who do not have an expired OESC ID Card CANNOT obtain a police record check through OESC. They can obtain a Vulnerable Sector Check through a local Police Service and submit it to OESC for adjudication to obtain an OESC ID Card.
You may apply online if you were born on or after January 14, 1986 and/or already have received an OESC ID card in the past and if one of the categories below applies to you:
- A College or University Student who needs an OESC ID Card for a placement in a school or other agency
- A Graduating B. Ed Student who is applying for certification with the Ontario College of Teachers
- A Graduating College/University Student who is applying for certification with a professional regulatory body other than the Ontario College of Teachers
- An individual who requires a written police report for EMPLOYMENT purposes
- A Tutor in the Classroom
- A University or College Instructor or Faculty
- A Service Provider Contractor
- A Volunteer
- An Artist
If you were born on or after January 14, 1986 or already have received an OESC ID card in the past and one of the categories above applies to you:
Click here to apply for your Police Record Check.
If you were born on or before January 13, 1986 and do not have an expired OESC ID Card, you should NOT apply online. You CANNOT obtain a police record check through the OESC online process. You need to obtain a Vulnerable Sector Check through a local Police Service and submit the ORIGINAL document to OESC for adjudication and to obtain an OESC ID Card. Your ORIGINAL document will be returned to you once it has been reviewed. Please contact OESC for instructions on how to submit your Vulnerable Sector Check from a local Police Service.